Minutes OF General Body Meeting
held at CIIMS, Nagpur on Saturday, 18th October 2014
Agenda: Regarding the Secretarial office room at Indian Medical Association (IMA) office, Nagpur
Members present:
President VAPM – Dr kailash Agrawal
Joint secretary – Dr Shailendra Jambhulkar,
Treasurer – Dr Sanjay Chawhan
Members of Executive Committee – Dr Pradeep Umap, Dr Archana Deshpande
Dr. Avinash Wase & Dr. Shailendra Mundhada
Chairperson Scientific Committee – Dr Anne Wilkinson
Chairperson MMC Credit Hour Committee – Dr Sadhana Mahore
Chairperson Event Management Committee – Dr. Nisha Meshram
Member Souvenir and Directory Committee – Dr. Mohini Dave
Minutes of the meeting:
1. Dr.Umap conveyed that the application for the secretarial room was already given to IMA in last tenure of presidency by Dr Jatinder Mehta.
2. Dr Avinash Wase consultant pathologist & one of the office bearers of IMA briefed the details regarding the procedures of getting the secretarial room at IMA. He told a room of 150 square feet with fixtures without interiors will be provided for which the routine monthly maintenance (Electricity, Water bill etc.) will be charged by IMA.
3. Dr Wase told the maximum budget of 20 lacks for the room, out of which 10 lacks will be given as an advance payment for booking, the locking period for that is 3 years. The remaining amount will be paid within 2 years. 5 lacks should be paid on first slab & the remaining amount on second slab.
4. Sharing of the secretarial room with other organization is discussed, but Dr Wase discouraged the opinion.
5. Dr Agrawal, the president VAPM asked the members about their opinion & suggestions regarding the secretarial room.
6. All the members agreed to have a secretarial room at IMA for which it is decided to dissolve all the fixed deposits with VAPM account and other available amount to be utilized for the same.
7. Dr Agrawal & Dr Sanjay Chawhan the treasurer told the current financial status of the organization and are ready to give advance payment of 10 lack rupees for the secretarial room at IMA.
8. For the payment of remaining amount, all the members agreed to have a fund raising committee of VAPM with office bearers and executive members. Dr Umap suggested taking loan from members, donation from members & sponsorers. Dr Deshpande suggested having registration fee for every activity of VAPM. She also mentioned the amount generated to be deposited in the VAPM account and separate accounting will be done for the same.
9. It is decided at the end that all VAPM members are requested to pay Rs 5000/- per head as donation for secretarial room at IMA.

Meeting adjourned by Dr. Kailash Agrawal, President VAPM at 6:30 p.m.

By VAPM Committee in old Upcoming Events on October 24, 2014